What is a speaking engagement proposal?
A speaker engagement company helps public speakers and independent professionals to find the right platform to showcase their professional expertise, and the clients to find the right speaker for their events. A speaking engagement proposal contains information about the speaker, their expertise, and information on the series of events the speaker has performed.
How do you write a proposal for speaking engagement?
The following are the important sections to be included in a speaking engagement proposal –
About us
Provide a brief opening section about the proposal that includes information such as the name of the company, vision, mission, and company milestones. You can also add client testimonials to the proposal.
Executive summary
Outline why clients should choose your company over your competitors. Make sure the executive summary is persuasive and focused on your company’s services. Explain how your services can help the client find the right speaker for their conferences, events, or other requirements. A good summary must include these key components –
The problem
The solution
Call to action
Speakers list
Once you have researched about the client’s events and their requirements, curate the speaker list that fits the client’s requirement along with detailed information about every speaker. Mention the speakers’ background, qualifications, experience, achievements, and past events.
Approach and services
Here’s how the procedure for the speaking engagement can be rendered –
Pre-event
A brainstorming session with the speaker and the client to discuss the topic the speaker will be addressing during the event.
Prepare an initial presentation draft that aligns with the goals and objectives of the client
Submit a draft of the speech the speaker is going to deliver at the event
During the event
The speaker will deliver the speech in front of the target audience on a relevant date and time mentioned by the client.
The speaker will conduct various engaging activities to connect with the audience
List of collaterals/hand-outs that will be shared during the event
Post-event
Post-event report
Provide necessary feedback received from the audience
Pricing
Provide a layout of the expenses you would incur on going ahead with this speaking engagement. You can present a pricing table that clearly mentions the cost of bringing in the speakers, travel expenses, etc. This will help the client in better decision-making.
Terms and conditions
This is where you state the legalities of entering into a contract with your company. Include the necessary terms such as – payment terms, cancellation policy, intellectual property rights, and other clauses as per your business requirements.
Signature
The signature indicates the acceptance of the proposal. Add a small section of the signature at the end of your proposal. Here, both the parties sign and the partnership becomes official.
Checklist to keep in mind for drafting a speaking engagement proposal
Use visual content
From graphs to photographs and illustrations, visual content enhances the proposal. Use visual images to highlight crucial information and make the proposal more interesting to read.
Add video links
Adding video links of past events of speakers increases your business’s credibility and the chances to win new projects.
Avoid grammatical errors
Your proposal is a reflection of your business and its offering. Proofread the final version of the proposal before sending it and watch out for grammatical errors.
Keep your brand voice intact
Your brand is the way your business is perceived and what sets you apart from the competition. Stay true to your brand identity throughout the proposal. Maintain a cohesive tone and style of communication.
Implement call to action
After reading your proposal the potential client should know what to do next. Use a persuasive call to action to prompt your recipients to take necessary actions and follow the final step of sealing the deal.
Modernize your speaking engagement proposal with Revv
Revv is a document automation system that simplifies complex document processes with modern features and pre-configured workflows. It ensures the security of your business documents and modernizes your commercial operations effortlessly.
Ready to use templates
Revv’s templates bring simplicity and speed to your document creation process and have a higher closing rate. Its speaking engagement template is tailored to the needs of the company.
Drag and drop editor
With Revv’s drag and drop editor block, you can add/remove text, image, table, page break on your document. This helps in managing and creating professional documents easily.
Collaboration
Teamwork is an integral part of document management. With Revv you can ensure seamless collaboration on your proposal via – notes, tagging, and attachments. This eases negotiations between the other parties through real-time collaboration.
Activity tracker
Track your proposal with Revv’s activity tracker. It gives you real-time monitoring with the log of actions taken on the proposal – who has opened, viewed, approved, etc.
eSignature
Revv’s seamless eSignature solution helps you power through the deal closure process quickly. Send the documents to your client for eSignatures in just a few clicks.
Category: Human Resources
Job Quote
Job Quote
The Job Quote has been prepared by [Company Name] for [Client Name] based on the RFQ [RFQ Id] dated [Date].
Client Details
Client Name
[Client Name]
Client Address
[Client Address]
Quote Number
[Quote Number]
Quote Date
[Quote date]
Company Address
[Company Address]
Pricing
Breakdown of prices have been stated for [Description of Work] in the table below:
Job Description
Itemized Cost
Quantity
Amount
[Type of Work]
$ [0.00]
1
$ [0.00]
Subtotal = $ [0.00]
Tax = $ [0.00]
Total = $ [0.00]
Terms and Conditions
1) Payments
Unless stated otherwise in writing by the Company, the Client shall pay a [00.00] % of the total amount due upon execution of the contract after acceptance of this quote.
The Client shall make monthly payments to [Company Name] within [Number of Days] days of the invoice date. All sums not paid when due shall earn interest at the rate of [00.00] % per month.
2) Cancellation
Cancellation of orders may be made initially by telephone contact, or e-mail, however, following this, the [Company Name] will need formal notification in writing to the company’s postal address. The Client will then be invoiced for all work completed over and above the non-refundable deposit that would have been made at the time of first ordering. The balance of payment due must be paid within [Number of Days] days upon receiving the invoice.
Acceptance and Signature
The client agrees to the prices, terms and conditions of the quote by signing below:
[Client Name]
Signature
DISCLAIMER: The content provided herein is for general information purposes only, and shall not constitute legal advice.
Freelance Quote
Freelance Quote
I am grateful for receiving a request from [Client] for a quotation dated [Date] for my [Freelance Work]. Please find the quotation here for your favorable consideration.
[Freelancer]
[Client]
[Freelancer Contact Details]
[Freelancer E-mail]
[Client Contact Details]
[Client E-mail]
Quote Date: [Date]
Quote Expiration Date: [Date]
[Client Address]
Freelance Work Profile:
[Mention Freelance Works done by the Freelancer]
Freelance Work Profile
Following works are undertaken on freelance basis.
Work Description
Stages/Skills Involved
Usual number of hours taken
Charges per hour
Writing
Background Study
Research
Preparation
Finishing/Designing
Review
Corrections
[Number of Hours]
$ [0.00]
Designing
Studying the purpose
Research
Preparation
Finishing
Review
Corrections
[Number of Hours]
$ [0.00]
Techincal Services
Studying the problem
Finding efficient alternative
Tools and materials used
Fixing
Finishing
[Number of Hours]
$ [0.00]
[Add Description]
[Add Stages]
[Number of Hours]
$ [0.00]
Estimate Charges
A deatiled breakdown of time and costs involved in [Freelance Work] work have been laid down for your consideration:
Job Description
Working Hours
Charges per hour
Total
Background Study
[Number of hours]
$ [0.00]
$ [0.00]
Research
[Number of hours]
$ [0.00]
$ [0.00]
Preparation
[Number of hours]
$ [0.00]
$ [0.00]
Designing
[Number of hours]
$ [0.00]
$ [0.00]
[Add Job]
[Number of hours]
$ [0.00]
$ [0.00]
Subtotal: $ [0.00]
Tax: $ [0.00]
Total: $ [0.00]
Terms and Conditions
The following terms and conditions shall define and govern all the aspects of this quote and our association.
1. Scope of Work
Please note that the above costs are at the unitary quantity and shall accordingly increase with the number and quantity of [Freelance Work] projects assigned.
The agreed hourly rate shall remain confidential. The [Freelancer] shall reserve the right to change this rate periodically with advance notice of [Time Period].
2. Payments
The charges will be applicable as mentioned in the table above on an hourly basis for the daily rate of work carried out during the business hours [Timing] on [Days of the Week]. The same will be negotiated with [Client] before the work commences.
[Client] shall be invoiced for the payment every [Time Period] which should be cleared within [Number of days] of receipt of the invoice.
The Payment should be made in USD through [Payment Mode].
A [0.00] % of the pending amount may be charged as a delay in payment charges if no payment is received for a long duration of [Time Period].
Cost of input materials and other costs incurred to carry out the work such as electricity, transportation, subscription to magazines, etc. shall be notified in advance and included in the total charges.
Additional charges for extra work shall be applicable.
Special-request works on non-working days and non-working hours shall be subject to acceptance by [Freelancer] and also shall be separately chargeable.
3. Cancellation
Cancellation may be made initially by telephone contact followed by a formal Email on [Freelancer Email] as provided above, with a mandatory [Time Period] notice period. The [Client] will then be invoiced for all work completed till that time and will be charged accordingly.
Please note: any cancellation which is not formally confirmed in writing and received by [Freelancer] within [Number of Days] days of such instruction being issued, will be liable for the full quoted cost of the project.
4. Intellectual Property
The rights of all intellectual property created out of this association shall remain with the [Client].
5. Confidentiality
It is understandable that during the course of this association, [Client] may have to share sensitive and private information that may not be out in the public domain. [Freelancer] undertakes to assure [Client] that all such information shall be kept confidential during as well as after the termination of this project.
Acceptance and Signature
If you agree to this quote based on the above-mentioned terms and conditions, then please provide your acceptance by sign below.
[Client]
[Client Representative]
Signature
DISCLAIMER: The content provided herein is for general information purposes only, and shall not constitute legal advice.
